If I'm right in reading, you take issue in:
- Second events being able to be approved on the spot.
- Some events seeming like invite-only events as a result.
- The lack of a participant cap for events.
- The complicated nature of Deck Format for younger Bladers.
- The requirement of Event Proposals to have some advance notice.
To address those in order;
1) To make it clear; if we've approved an Organiser to host an event, they can change the date, time, location etc as they see fit. Sometimes, these details simply don't work, and we trust our Organisers to handle their events as needed to ensure they run.
To further this, if an Organiser feels that they could run a second event in the same day, we'll trust them on that as well. For the most part, this'll have been planned in advance (like FIREFIRE CPB has done recently with planning multiple events for the 26th December). However, if the ability arises on the day of an event for an Organiser to effectively host a second event with little-to-no notice, we wouldn't contest it and we'd trust the Organiser to both let us know it's happening, and to manage said event to success as they did with the first one.
In the instance you're mentioning here; yes, Deux Point Five did benefit from Committee members being present to give the go-ahead without any concerns. But as stated above; we will not stop other Organisers who run multiple events in one day, perhaps at short notice. If you're an Organiser, we have trust in you that you wouldn't make any decisions that we might consider sketchy anyway. Just let us know in-thread or by PM that you're doing it.
2) Unfortunately, yes, events being created on-the-spot after an event has already taken place does create a scenario where it seems like the event is invite-only. There is no helping that issue really. The only solution to prevent that would be to prevent second-events from taking place on short notice at all.
As a general reminder; we don't permit invitation-only events to take place. Events must always be open to everyone who wants to attend, and should take place in a location that everyone can attend as well. In the instance above; while the feeling of the event seems invitation-only, there is nothing stopping passerbys from joining in, or for an Organiser to consider the possibilty of a second event while the first event is ongoing and quickly making a post online.
If this is considered an issue in general, it's something we can discuss as a Committee. But I would imagine the likely result of this would be that second events would not be created on the spot under any circumstances, and said event would simply be run off-the-books and considered a personal event with no WBO endorsement instead.
3) Same as above; we don't impose participant caps on our events, and everyone should be free to join. If you're anticipating a large number of attendees, or even noticing that a large number are showing up, we recommend that you bring others up-to-speed on how the tournament will be run and have them effectively co-host your event with you. To use a recent example; our recent London event,
It's Beyxercise Time! II, attracted 21 participants. This was beyond what I could handle by myself and I could thankfully have the help of three others at the event to relieve the load and help run things smoothly. These people weren't all Organisers either, but could still provide a helping hand with their own knowledge.
I can't see us imposing a participant cap on our events anytime soon. My recommendation is simply what I've stated above; if any indication of a large number of participants appears, make sure you're seeking assistance from others at your event to help this run smoothly and also alerting participants that the event may take longer than expected. If you feel comfortable giving an approximate duration, do so. Extra stadiums can help to run a tournament at a faster pace, and in turn may help ease potential complaints from parents as well.
4) There's a lot to think about with this point, and a lot of internal conflict over whether I agree or disagree with said point, for various reasons on both sides. However, ultimately, I think I'll have to get back to you another time on this. This is something even I have to think about in my own time for a bit first, haha.
5) Yes, we'd prefer notice for events so that we can get around to seeing the proposals. If you're proposing an event two days in advance, you're pushing the boundaries of whether we can check it and get back to you about it, especially given that we all also live our own lives and are not always browsing the site.
Personally, I have alerts turned on for the Schedule an Event subforum, so I'll try to get to an event thread as soon as I possibly can when I see said alert. But none of us can guarantee a turnaround time on event proposals given how unpredictable a lot of our working schedules can be. If a proposal needs urgent attention, I encourage Organisers to PM one (or multiple) of us to prompt a check ASAP.